Category Archives: Steering Grp Mtg Notes

Summary Minutes of the Meeting of 16th April 2024

Venue

The Avenue Methodist Church, Rutland Avenue

Topics discussed

Synopsis of events since last AGM and thanks to all current members

Recent events

  • Invitation from Fairtrade Foundation to a drinks reception at the Barbican, as a result of the ‘campaigner of the month’ award in January
  • Fairtrade quiz at Christ the Servant King church
  • Discussions with BidCo re: putting Fairtrade logo onto Wycombe map showing retailers that stock Fairtrade

Schools/Higher Education

  • Ongoing talks with Strathmore Uni in Nairobi and Bucks New Uni re: setting up a link and Fairtrade modules within their curricula
  • Upcoming presentation to be given to students at Bucks New Uni
  • Meeting has taken place with 2 new teachers at Highcrest Academy

Treasurer’s report

Wycombe and Grecia/Coope Victoria Partnership

  • Ongoing discussions with Guernsey Fairtrade group re: Galleon coffee project

Social media

  • Need to get information out before events, so we can advertise them and ask for volunteers
  • New e-mail for the group has now been set up: wycombe4fairtrade@gmail.com

Pann Mill Open Day 12/05/24

  • Stall has been booked and we will be selling Fairtrade goods
  • Also hope to also have an activity to engage children

AOB

  • Fairtrade Foundation are running a forestation event for schools
  • Possibly invite a representative from the National Campaigner Committee to one of our meetings

Next meeting

May 21st at The Avenue Church at 8pm

Summary Minutes of the Meeting of 5th March 2024

Venue

The Avenue Methodist Church, Rutland Avenue

Topics discussed

Treasurer’s report

Mayor’s Carol Concert 10/12/23

  • Fewer people than last year but there was a good interface with the public
  • Donations for refreshments separate from those for Mayor’s charities and this worked better

Social Media

  • Need to do more promotion of upcoming events
  • Need to issue minutes sooner after meetings, particularly summary for website
  • A new e-mail address for the group will be set up and e-mails will go direct to one member. The comments section on the website will be linked to this

Galleon Coffee

  • Investigations taking place to see if it will be possible to produce this, using coffee from our partnership in Costa Rica

Schools/Higher Education

  • A talk to be given to GCSE students in September
  • Meeting has taken place with Bucks New Uni – linking of Fairtrade Universities discussed

A.O.B.

  • Our group was awarded Fairtrade Campaigner of the Month for January 2024 by the Fairtrade Foundation
  • Frans van der Hoff died in February this year. He was instrumental in setting up the first Fairtrade label, Max Havelaar, in 1988
  • We have been invited to take part in the Festival of Wycombe event on 8th September
  • We have also been invited to a Community Board meeting on 13th March
  • Cosmetics now available in Primark which use Fairtrade ingredients and the Red Nose T-shirts in TK Max use Fairtrade cotton
  • Have been discussions with BidCo re: updating their map of retail outlets in Wycombe to show which ones stock Fairtrade goods. Bucks New Uni would like to give this map to freshers
  • World Fair Trade Day is on May 11th this year and the next Pann Mill Open Day will be on May 12th

Next meeting

April 16th at The Avenue Church at 8pm

Summary Minutes of the Meeting of 17th October 2023

Venue

The Avenue Methodist Church, Rutland Avenue

TOPICS DISCUSSED

Treasurers report

Social Media

  • Discussion on possible website upgrade
  • Need more content for website
  • Setting up of new e-mail address for group, to be monitored by one person

International Fair Trade Towns conference (Sept 23)

  • presentation from ourselves/Coope Victoria went really well and generated many questions
  • theme of conference was ‘connectivity’ and there was a focus on the word ‘fair’
  • examples of Fairtrade products being combined with local products

Wycombe and Grecia/Coope Victoria partnership

  • meeting between Costan Rican contacts and roaster in UK on 26th Sept went well
  • meetings between ourselves and other UK roasters also being arranged

Pann Mill Open Day 10/09/23

  • sufficient helpers but weather not so good
  • perhaps concentrate on May and July open days

Liaison with other groups

  • mainly with environmental groups at present

Other initiatives/ideas

  • could produce tote bags displaying that we are a Fairtrade community
  • try to get local roaster to sell and promote Coope Victoria coffee
  • follow up contacts re: road signage and flower bed
  • pursue other contacts with local schools
  • will be providing refreshments again at Mayor’s Carol Concert
  • work is being done to promote international links for Bucks New Uni re: Fairtrade
  • Fairtade stall and quiz being organised at Christ the Servant King church

Summary Minutes of the Meeting of 5th September 2023

Meeting Venue

The Avenue Methodist Church, Rutland Avenue

Topics discussed

Wycombe and Grecia/Coope Victoria Partnership

  • 2 representatives from Coope Victoria will be able to attend the International Fair Trade Towns Conference 21st – 23rd September and then meet with a roaster and wholesaler in the UK on Sept 26th
  • Will be a Zoom meeting on 8th Sept to discuss arrangements for this
  • CLAC will be using our work as a template for future partnerships

Treasurers report

Pann Mill event on 10/09/23

Will be selling Fairtrade goods and remaining few bags of the partnership coffee

Fairtrade Town renewal

Most of the on-line renewal has now been completed

Ideas and Initiatives

  • Try to attend meetings of local environmental groups
  • Recruitment drive
  • Liaison with Bucks New Uni and Highcrest
  • Try to further our contact with other schools – assemblies/arrange talk
  • Town signage – raise issue with Mayor

Next meeting:

Tuesday 17th October at The Avenue Church 8pm

Summary Minutes of the Meeting of 27th June 2023

Venue

The Avenue Methodist Church, Rutland Avenue

Topics discussed

  • Social Media
  • Updating our website and Facebook page
  • Need to rationalise our group e-mails
  • Pann Mill Open Day 14/05/23 – Weather was good and we sold 19 bags of Partnership Celebration coffee. Also held Costa Rican quiz and there was a straw tombola for children
  • Campaigns Catch Up Zoom event 13/06/23
  • An update on the Fairtrade Communities scheme. A more straightforward on-line renewal process
  • International Fair Trade Towns Conference – Switzerland 21st – 23rd Sept
  • MK will be presenting a workshop at this event re: our partnership with Grecia/Coope Victoria. Discussion on enabling representative from Coope Victoria to attend
  • Presentation by JM – Re: his work in establishing ethical supply chains
  • Wycombe and Grecia/Coope Victoria Partnership
  • Meeting at Costa Rican Embassy on 19/05/23 and Teams meeting on 08/06/23 re: promotion of coffee sales in the UK

Other Matters

  • Recruitment drive needed for our group
  • Maintaining links with Bucks New Uni and Wycombe Friends of the Earth
  • Need to pursue possibilities of having a stall in the Eden Centre, Fairtrade signage for the town and Fairtrade themed flower bed near the Town Hall

Next meeting

Tuesday 5th Sept 8pm at the Avenue Church

Summary Minutes of the Meeting of 10th January 2023

Location

The Avenue Methodist Church, Rutland Avenue

Topics discussed

Wycombe Friends of the Earth

Group Admin

The next international Fair Trade Towns conference is in Glarus Nord in Switzerland 19th – 21st September 2023

Treasurer’s Report

    Renewal of our Public Liability insurance now due. We apply for it but it is paid by the Fairtrade Foundation

    Awaiting criteria for our renewal of Fairtrade Town status – due August 2023

    Mayor’s Carol Concert 11/12/22

    Large number of people attended. More drinks served before the service than after.

    Good community event, linking us with events of Mayor, town and All Saints

    Wycombe and Grecia/Coope Victoria Partnership

    Sample roasts done of the 2kg of coffee beans sent from Costa Rica. Very good results

    Aim to produce 75 bags of whole beans and 125 bags of ground coffee once the main consignment of beans has arrived

    Liaising with Highcrest to arrange events for Fairtrade Fortnight, hope fully to involve the launch of the Partnership coffee and a visit from the Costa Rican ambassador.

    Social media

    Adjustments required to website hosting

    Response required to message on Comments page

    Other matters

    Liaison with universities re: Journal of Fair Trade and other journals
    has taken place

    Events at Christ the Servant King church for Fairtrade Fortnight –
    services and stall on 26th Feb and a possible Fair Trade quiz on 22nd
    Feb or 1st March

    Next meeting

    To be arranged

    Summary Minutes of the Meeting of 1st November 2022

    Venue

    The Avenue Methodist Church, Rutland Avenue

    Those Present

    Lesley Hatton
    Sarah Moroz
    Mike King
    Steve Morton
    Sheena King
    Jhon Munoz
    Angus Massie
    Tony Thornby

    Topics Discussed

    Treasurer’s report

    Pann Mill Open Day 11/09/22:
    Sales were not high (approx £30 worth of Traidcraft goods sold) but there was a steady number of people visiting and opportunities to talk to several. It helped to maintain our profile.

    Meeting with Costa Rican ambassador 13/10/22

    This was a very good meeting. MK showed the power point presentation of MK/SK’s visit to Costa Rica.

    Ambassador Ortiz offered to come to events etc and also suggested inviting Costa Rican dancers who were at the Kew Gardens orchid festival. MK liaising with Highcrest Academy to arrange events

    The Embassy will also be willing to help with the coffee promotion.
    International Fair Trade Towns Conference 21/10 – 23/10/22

    The talks in the main hall were recorded but not the plenary ones. MK/SK did a short video presentation which was shown during Maria Angela’s talk. We were also mentioned in the final summary session.

    Next year’s IFTTC is in Switzerland
    Partnership celebration coffee

    2 kilos of beans have been sent from Coope Victoria and MK took them to a micro-roaster in Gerrards Cross who passed one kilo on to a second micro-roaster. They will both do sample roasts.

    Discussion re: places to sell the celebration coffee eg. Eden Centre stall, churches, Highcrest etc. Could advertise on Wycombe Sound

    Would be good to have a leaflet to be given to people who buy the coffee.

    Social media

    still not many visitors to our website from the UK (70 UK visitors in last 3 months). The most-visited pages are still the St Vincent page, plus the blog of the MK/SK visit to Grecia.

    However there have been nearly 1000 visitors from outside the UK from 39 countries in last 3 months, including 315 from USA and 215 from Germany (but only 7 from Costa Rica). This may be due to all the networking done by MK – interviews with people around the world. TT has been thinking of doing some on-line advertising and trying to get some more local views.

    Any Other Business

    Journal of Fair Trade

    Re: follow up article – MK aims to get 12 interviewees for the article. JM will also contribute.

    Bucks Climate Action Group

    The BCAG were appealing for funding for their website. WFF will give a £10 donation
    Fairtrade Fortnight

    Fairtrade Fortnight 2023

    TT would like to put some info on our social media re: FT Fortnight

    It would be good to have a stall in the Eden Centre for FT Fortnight. This may be free of charge as the FT Foundation are a charity

    Coope Victoria diversification

    The Research and Development person at Coope Victoria has been advising on diversification for FT farmers. Coope Victoria are thinking of producing hemp. This will need capital input

    Next meeting

    10th January 2023 at The Avenue Church at 8pm

    Summary Minutes of the Meeting of 12th July 2022

    Venue

    The Avenue Methodist Church, Rutland Avenue

    Those present

    Lesley Hatton
    Sarah Moroz
    Mike King
    Steve Morton
    Sheena King
    Tony Thornby
    Angus Massie

    Apologies

    Ed McKeon
    Tim Nolan
    Jhon Munoz

    Topics discussed

    • Treasurer’s report
    • Wycombe FOE/Environmental Issues
      • New environmental show on Wycombe Sound on Wednesdays 1-4pm
      • New Scrap Store (‘Refresh’) every Saturday 10.30 -12.30 in Chiltern Shopping Centre – craft items available
      • Repair Cafe at All Saints church 2nd Saturday of the month 10am – 1pm
    • Costa Rican Partnership
      • Meeting with Wycombe’s new Mayor and Deputy on 14/06/22
      • Upcoming Zoom meeting with Costa Rican counterparts on 03/08/22
      • Potential small batch of coffee branded with partnership details to be sourced from Coope Victoria
    • Church issues
      • St Andrews gained FT status in Set ’21
      • All Saints and Downley Methodist are in the process of gaining it
    • Future plans
      • Have been asked to provide refreshments at Mayor’s Carol concert on 11/12/22
      • Possible stall at Pann Mill on 11/09/22
      • Suggested joint FT day with Grecia/Coope Victoria with video links and activities

    Next meeting

    Tuesday 1st November – Avenue Methodist Church at 8pm

    Summary Minutes of the Meeting of 8th June 2022

    Venue

    The Avenue Methodist Church, Rutland Avenue

    Those present

    Lesley Hatton
    Ed McKeon
    Mike King
    Sarah Moroz
    Sheena King
    Tim Nolan
    Angus Massie
    Tony Thornby

    Apologies:

    Andrea Baughan
    Steve Morton
    Jhon Munoz

    Topics discussed

    • Treasurer’s report
    • Schools link
      • 4 joint teaching sessions held
      • MK/SK visited the school in Grecia on their recent trip and were very impressed
    • Other matters
      • MK has finished interviews for 2nd article in Journal of Fair Trade
      • Renewal date for Fairtrade Town status is now 01/08/23
      • Meeting with new Mayor and Deputy Mayor has been arranged
      • Discussion re: if we should change to using single word ‘Fairtrade’ in our group’s name
    • Coope Victoria coffee
      • Discussion re: possibility of marketing a coffee from Coope Victoria to advertise the link between Wycombe and Grecia and involving students at Highcrest in designing the packaging
    • Social media issues
      • We need to produce more content to engage the people in Wycombe
      • Other ways to reach people e.g. Wycombe Sound, local magazines
    • Costa Rica trip
      • MK/SK had a brilliant time in Costa Rica and were made extremely welcome
      • Visits included the Colegio school linked with Highcrest, a coffee and sugar cane farm, Coope Victoria, a water company, a farmers market, an alcohol production plant, planting trees with local school children and meeting the Mayor and Deputy Mayor

    Next meeting

    Tuesday 12th July at The Avenue Church – at 8pm

    Summary Minutes of the Meeting of 29th March 2022

    Summary of meeting: 29th March 2022
    The Avenue Methodist Church, Rutland Avenue

    Those Present

    Lesley Hatton
    Angus Massie
    Mike King
    Sarah Moroz
    Sheena King
    Tony Thornby

    Apologies

    Ed McKeon
    Ivan Cicin-Sain

    Topics discussed

    • Treasurer’s report
    • Social Media issues – the possibility of setting up a LinkedIn account
    • The article/follow-up article in the Journal of Fairtrade
    • Highcrest link – pen-pal e-mail links have been initiated
    • Costa Rica trip. Donations for this, gifts to be taken to Grecia
    • Fairtrade Churches Day 05/03/22. Feedback on this event. The talks were very good and donations of Fairtrade goods were received from local supermarkets.
    • Public Liability Insurance in place until November 2022
    • Traidcraft Big Brew event 23/02/22. Feedback on this event. Nearly £300 was raised for Traidcraft. A Fairtrade/Climate Change quiz was held

    Next meeting

    Wednesday 8th June at The Avenue Church 8pm